Privacy Policy

1. Introduction

Spotless Pool Maintenance Inc ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our pool maintenance services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

This privacy policy applies to:

• Our website: www.spotlesspoolmaintenance.org
• Our pool maintenance services
• All interactions with our company

2. Information We Collect

2.1 Personal Information You Provide

We collect information that you voluntarily provide when:

• Requesting a quote for pool maintenance services
• Contacting us via phone, email, or contact forms
• Scheduling service appointments
• Creating an account for service management
• Making payments

This information may include:

• Name (first and last name)
• Email address
• Phone number
• Physical address (service address and billing address)
• Pool details (size, type, equipment)
• Payment information
• Service preferences and history

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information, including:

• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent on pages
• Referring website address
• Date and time of visit

3. How We Use Your Information

We use the information we collect for the following purposes:

• Provide Services: To schedule and perform pool maintenance, communicate about appointments, and deliver requested services
• Process Transactions: To process payments and maintain service records
• Communication: To respond to inquiries, send service reminders, and provide customer support
• Marketing: To send promotional communications (with your consent) about services that may interest you
• Improvement: To improve our website, services, and customer experience
• Legal Compliance: To comply with legal obligations and protect our rights

4. Data Sharing & Third Parties

4.1 We DO NOT:

• Sell your personal information to third parties
• Rent or lease your data to other companies
• Share your information for marketing purposes without consent

4.2 We MAY share information with:

• Service Providers: Third-party companies that help us operate our business (payment processors, form submission services, email providers). These providers are contractually bound to protect your data.
• FormSubmit: Our contact forms use FormSubmit (formsubmit.co) to process form submissions and deliver them to our email.
• Legal Requirements: When required by law, court order, or to protect our rights and safety.

4.3 Third-Party Services on Our Website:

• Google Maps (for location display)
• FormSubmit (for form processing)

These services have their own privacy policies governing the use of your information.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encrypted data transmission (HTTPS)
• Secure storage systems
• Limited access to personal information
• Regular security assessments

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

6. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Portability: Request your data in a portable format
• Opt-Out: Opt out of marketing communications at any time
• Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at:

Email: info@spotlesspoolmaintenance.org

Phone: +1 (409) 303-7435

7. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal and regulatory requirements
• Resolve disputes and enforce agreements
• Maintain accurate business records

Service records may be retained for up to 7 years. Marketing consent records are retained until you withdraw consent.

8. Cookies

We use cookies and similar tracking technologies on our website. For detailed information about our use of cookies, please see our Cookie Policy.

9. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: